6 Smart Trends for A Truly Automated Office
by Dan Radak
The main goal of automation is to help companies reach maximum efficiency with minimum crew.
Sure, in a corporate world, such a thing is seen as a bad practice since it is something that makes blue-collar workers lose their jobs.
However, when observed from a perspective of a startup or small business, this idea is a saving grace.
You see, young businesses rarely have the privilege of hiring a lot of people, which often makes them outsource even the most basic tasks in order to remain operational.
Even though this step reduces the costs of running a business, it also means that you won’t have direct overview of everything that goes on.
The alternative to this lies in automating your office and there are several ways to do so.
The most cost effective one is to automate your office through the introduction of various smart-gadgets and business trends.
Without further ado, here are few smart devices that can make your office truly automated.
New businesses are always target to burglars.
Sure, in a larger office they would be able to steal more or get their hands on more expensive items, but the chance of getting caught is greater as well.
The reason behind this is a fact that the budget of a startup is already stretched too thin for them to invest in a quality security system.
Still, even improvisation is better than nothing. Investing in a single tech-security piece like a smart lock can make all the difference.
Furthermore, setting up a surveillance system (even if it’s only a webcam) can make your premises look impenetrable.
Sometimes, discouraging a burglary is the best way to stop it.
Now, out of all smart items out there, this is probably the simplest yet the most revolutionary.
The greatest problem with heating up the office space is that someone needs to come bit earlier in order to turn it on.
This means getting up before dawn and going to a freezing office just so your colleagues don’t experience the same.
Needless to say, this is quite the sacrifice.
Additionally, if the person leaving the room forgets to turn it off, this means heating the place overnight for nothing and paying extra at the end of the month.
Smart thermostat solves both of these problems at the same time.
You see, apart from being able to turn it on or off remotely, via your mobile device, it can also start heating when it detects your GPS approaches or gets away from the building.
In the 21st century, every business needs to have online presence in order to survive.
Still, just making a random website is not enough.
You see, people are going to evaluate your business based on its website which means it needs to be perfect in order not to send the wrong impression.
You need to pay attention to design, layout and content, but the speed at which pages load is just as important.
According to numerous researches, 25 percent of all your website visitors leave if page fails to load in the first 4 seconds.
Seeing how this number is pretty significant, you may want to think about investing in quality servers.
According to IT experts specializing in database hosting from Australia, for a moderate fee of just under $25 per month, you can get over 25GB of web space, 100 email accounts and up to 10 MySQL databases.
This is more than enough to sate the needs of most startups.
As you grow, there is always an option of switching to an upgraded version.
You see, an office is not just a place where you work.
It is also a location at which your clients will come to visit which means it is your job to make it look presentable.
There is nothing quite like making the your office into an indoor nature retreat, but this raises another problem.
You either have to hire someone to take care of these plants or to come up with an automated solution.
Installing self-watering planters is an excellent and time-saving solution for that problem.
In this way, you can take at least one concern off your mind.
Another thing that this would allow you to do is reduce your water-consumption since these smart devices make every drop count.
Visitor Management System
As we mentioned, your premises are a place that potentially a large number of people will come to visit.
Now, finding the right receptionist is far from simple.
You need to find someone who has the right attitude, the right personality and is willing to work for a moderate fee.
Mission impossible, right?
Luckily, there’s an alternative.
By investing in a visitor management system, you can entrust all of this to a machine.
There are several advantages to this.
First, your office looks much more impressive and professional.
The first thing your visitors see as they enter the room is a sophisticated, purpose-specific machine which makes you appear tech-savvy in their eyes.
Second, it offers a high level of automation since it gives you instant notifications, creates guest badges and even offers you an interesting stat about every single one of your visitors.
Finally, you can reduce your power bill by better managing your lighting system.
By investing a bit into smart lighting, you can completely avoid problems of leaving the light on accident.
Sure, just switching from incandescent to LED can be a great step forward, but when you combine it with these tech-revolution things get a turn for the better.
Instead of being that villainized trend that steals people’s jobs and prepares the world for the robotic uprising, automation is finally giving a small guy a fighting chance against major corporations and conglomerates.
It allows a skeleton crew to outperform much larger teams and helps your business become much more efficient.
This way, you can make up in organization for all that you lack in resources and manpower. What a time to be alive!
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